New Flowster Calendar

Here at Flowster, one of our main goals is to provide a tool that helps our members complete work in ½ the time. So we love to focus on making improvements that make it easier for people to manage their tasks and make sure everyone on their team is working as efficiently as possible.

This mindset helped guide us in creating the new Flowster task calendar. Let’s take a look at its various features and how you can best use it to make your business and team as productive as possible.

To access the calendar, first click the “Workflows” menu item at the top, and then the “Calendar” tab:

Flowster Task Calendar menu

You’ll then see a page like this:

Flowster Task Calendar

See Your Assigned Tasks

The Flowster calendar makes it easy to see all your active, assigned tasks. This means that if you’re assigned to a specific task within a workflow, and the task has a due date set, like this:

Assigned to Workflow Task with Due Date

You’ll see it in the calendar:

Assigned Task in Calendar

See Your Assigned Workflows

Similarly, if you’re assigned to an entire workflow, that has a due date set, like this:

Assigned to Workflow with Due Date

You’ll see it in the calendar, like this:

Assigned Workflow in Calendar

Notice that the icons in the left side of the cards are different:

  • Task List for Workflows represents an entire workflow
  • Checkbox for Tasks represents a single task

See Your Future Assignments

If you have Scheduled Workflows, like this:

Workflow Schedule

They’ll also appear in the calendar:

Scheduled Workflow in Calendar

View by Month, Week, Day, or List

The default view is an entire month, however in the top right you’ll see these buttons:

Change View Month Week Day List

You can use these to see a week:

Week View

Or a day:

Day View

Or a simple list of all your assignments:

List View

Change The Due Dates/Times

You can drag-and-drop cards in the calendar to change their due dates and times.

Here’s an example from the month view. You’ve decided that a Workflow that was due on the 18th should be due earlier, on the 16th:

When this happens, the due date of the workflow is changed, however its due time remains the same.

When you’re in week view or day view, you can also change the due times of assignments by dragging-and-dropping them within the calendar.

View Other Members Assignments

By default, when you load the calendar, it will display data for yourself:

Default User Selected

However, if you click your name in the top left, you can select another user in your active division (note that Guests can only view their own calendars):

List of Users in Division

This is useful for managers to keep track of what their team is working on, and easily adjust due dates.

Unassigned

If you select “Unassigned” from the list of users, you’ll see all the assignments that have due dates set, but nobody assigned to them. This is helpful so that things don’t fall through the cracks … you can then make sure every task or workflow has someone working on it.

Assignments without Due Dates

The pane on the left-hand side shows all the workflows and tasks assigned to you (or whichever other user you’ve selected) that do not have due dates set:

Assignments without Due Dates

If you drag these cards onto the calendar, either in month, week, or day view, wherever you drop them will set their due date/time. It’s generally a good idea to have a due date set, because if not, these assignments could be ignored as there’s no urgency to complete them.

Pro Tips

Recurring Entries

This button allows you to hide or show any calendar entries that are recurring:

Recurring Entries

Specifically, a recurring entry would be from a Workflow Schedule that has repeat options defined, like this:

Workflow Schedule with Repeat Options

Next Steps

Now that you know what the calendar can do, and how to use it, you should head over to the calendar page and start playing around with it.

Got any feedback? Would you like to see a new feature added, or an existing feature improved upon? Please let us know!

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